Top Young 100 Programme terms

TERMS AND CONDITIONS OF THE “TOP YOUNG 100” PROGRAM

§ 1 Program Information

1. These Terms and Conditions specify the rules of the Top Young 100 Program.

2. The Top Young 100 Program is an initiative addressed to top students of supply chain and related fields, companies, and higher education institutions. The Program comprises a one-year cycle of events aimed at connecting business with academia and preparing graduates for entering professional activity and addressing real-world business challenges.

3. Definitions:

a) Program – the Top Young 100 program;

b) Organizer – TOP YOUNG 100 FOUNDATION (FUNDACJA TOP YOUNG 100) with its registered seat in Warsaw at ul. Żelazna 51/53, postal code 00-841, REGON: 543822820, NIP: 5273201964, entered into the Register of Associations, Other Social and Professional Organizations, Foundations, and Independent Public Health Care Facilities, as well as the Register of Entrepreneurs maintained by the District Court for the Capital City of Warsaw in Warsaw, 13th Commercial Division of the National Court Register under KRS number: 0001219309; hereinafter referred to as the Foundation;

c) Student-Participant – an individual holding student status in logistics or a related field who qualified for participation in the Program and signed an agreement with the Organizer regarding joining the program, the transfer of copyrights, and a declaration of consent to the processing of personal data;

d) Participating Company – an entrepreneur carrying out business activities in the field of supply chain management that entered into a cooperation agreement with the Organizer regarding the implementation of the Program (hereinafter: the “Cooperation Agreement”);

e) Supporting University – a higher education institution that expressed a willingness to participate in the Program.

§ 2 Participation in the Program

1. Participation in the Program as a Participating Company is open to entrepreneurs operating across various industries who demonstrate active engagement in broadly defined supply chain areas.

2. Participating Companies take part in the execution of the Program on the basis of a cooperation agreement concluded between the Organizer and the Participating Company.

3. Supporting Universities participate in the Program on the basis of arrangements made with the Organizer.

4. Student-Participants participate in the Program on the basis of a participation agreement. The agreement will be signed with a group of up to 100 top students selected through the recruitment process.

§ 3 Recruitment of Student-Participants

1. For participation in the Program as a Student-Participant, preference is given to individuals who cumulatively meet the following criteria:

a) Hold first-cycle (Bachelor's) or second-cycle (Master's) student status at a higher education institution;

b) Demonstrate fluent proficiency in English at a minimum B2 level;

c) Possess practical or academic exposure to supply chain management or a related field;

d) Are characterized by active involvement, knowledge, experience, and high academic performance.

1. Recruitment is divided into two stages:

   • Stage I is conducted by Supporting Universities;

   • Stage II takes place at the central level before a committee appointed for this purpose, on a date announced by the Organizer following the conclusion of Stage I recruitment.

2. Stage I recruitment will be conducted on the basis of applications containing the necessary documents proving academic results, activity, and experience, submitted by candidates in the form and at the location designated by the given Supporting University.

3. Each application must include the following clause:
   “I hereby consent to the processing of my personal data for the purposes necessary to conduct the recruitment process for the TOP Young 100 program and for participation in the Program, in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (GDPR). I also consent to the free recording and dissemination of my image in the form of photographs and potential statements summarizing the program.”

4. Prior to submitting application documents, candidates for Student-Participants are required to read these Terms and Conditions.

5. The submission of application documents is equivalent to accepting these Terms and Conditions.

6. From among the applications, the Supporting University will select the best candidates based on the following criteria:

i) Documented non-occupational activity outside the standard curriculum (international exchanges, conferences, national and international trips organized by the university, projects organized by the university, courses conducted at the university, certificates, etc.): scored from 2 to 5 points; criterion weight: 0.25;

ii) Activity in scientific clubs or student organizations (organizing events, meetings, conferences; participation in or coordination of projects led by the club/organization; holding positions within the structure of the club/organization): scored from 2 to 5 points; criterion weight: 0.15;

iii) Professional experience (completed internships, professional employment): scored from 2 to 5 points; criterion weight: 0.05;

iv) First-cycle degree diploma grade – criterion weight: 0.05;

v) Grade Point Average (GPA) on the first-cycle degree diploma – criterion weight: 0.05;

vi) Grade Point Average (GPA) across all completed logistics and transport subjects – criterion weight: 0.20;

vii) Grade Point Average (GPA) across all completed management science subjects (excluding logistics and transport) – criterion weight: 0.10.

1. The results obtained by multiplying the value scored for a given criterion by its weight will be summed up to give the final score for Stage I recruitment.

2. Stage II recruitment will involve individuals selected by Supporting Universities based on the results of Stage I.

3. The Foundation reserves the right to set a minimum score threshold for Stage I recruitment required for candidates to be admitted to Stage II.

4. In Stage II recruitment, candidates will be evaluated by a committee composed of representatives of the Organizer and Participating Companies based on the following criteria:

i) Evaluation of the accuracy of the candidate's analysis of a task prepared by the Organizer in consultation with Participating Companies – scored from 2 to 5 points; criterion weight: 0.3;

ii) Evaluation of the candidate's presentation and an interview conducted in English – scored from 2 to 5 points; criterion weight: 0.25;

iii) Evaluation of a previously prepared portfolio containing candidate's documented achievements (including language certificates, completed training, courses, qualifications, recommendation letters, other documented accomplishments) and candidate's self-presentation – scored from 2 to 5 points; criterion weight: 0.25;

iv) Score achieved in Stage I – criterion weight: 0.2.

1. The results obtained by multiplying the value scored for a given criterion by its weight will be summed up to give the final overall recruitment score.

2. The Foundation reserves the right to waive certain evaluation components at Stage II for individual students who achieved satisfactory results in Stage I.

3. The criteria weights specified in points 7 and 10 of these Terms and Conditions are illustrative only. The Foundation reserves the right to modify them at its discretion.

4. Up to 100 individuals with the highest final recruitment scores will be qualified to participate in the Program.

5. Individuals qualified for the Program are required to enter into a program enrollment agreement with the Organizer. In the event of failure to fulfill this requirement or failure to grant consent for personal data processing for Program implementation purposes within the time frame specified by the Organizer, the individual forfeits the opportunity to participate in the Program.

§ 4 Program Execution

1. The ninth edition of the Program covers the period from May 2026 to the end of April 2027.

2. Upon completion of recruitment, the Organizer will inform Student-Participants and Participating Companies of the detailed schedule of events organized within the Program (hereinafter: the “Schedule”).

3. The Program foresees the organization of:

a) Thematic conferences,

b) Workshops focused on solving practical challenges faced by supply chain enterprises participating in the Program,

c) Projects initiated by companies participating in the Program,

d) Thematic lectures covering supply chain knowledge,

e) Workshops and training sessions concluding with certification for participating students,

f) Research and thematic studies conducted collaboratively among program participants (students, companies, universities),

g) Study visits aimed at gaining insight into the operations of supply chain enterprises,

h) Internships and traineeships within companies participating in the Program,

i) Integration events.

1. The Schedule may, but is not required to, include all types of events listed in point 3 above. It may also include events not explicitly listed in these Terms and Conditions.

2. The Organizer will establish the minimum required attendance for Student-Participants at events held under the Schedule.

§ 5 Rights and Obligations of Program Participants

1. Each Student-Participant is obligated to:

a) Actively participate in events designated by the Organizer in the Schedule;

b) Participate in a minimum of 3 training activities during the 1st half of the edition (May – October) and a minimum of 3 training activities during the 2nd half of the edition (November – April);

c) Actively take part in events organized within Top Young 100, including the Opening Conference and the Networking Event;

d) Register a profile on the TY100 platform (topyoung100.pl), complete profile details such as first name, last name, city, university, email address, phone number, attach a CV, and keep this information up to date;

e) Report monthly activities undertaken within the Top Young 100 Program in the activity log by the 10th day of each following month;

f) Actively participate in executing a minimum of 2 business challenges during the edition with a minimum engagement level of 50% (engagement evaluated based on reported hours and delivered results);

g) When committing to the mentoring process, contact the mentor at least once per month, unless agreed otherwise by the parties;

h) Participate in the minimum number of activities specified by the Organizer;

i) Comply with the rules governing individual activities within the Program;

j) Participate in workshops by, among other things, completing assigned tasks and problem analyses;

k) Enter into a graduate internship agreement with a Participating Company if assigned to a project hosted at the Participating Company's premises, and perform tasks assigned by the Participating Company under such project;

l) Maintain strict confidentiality regarding all confidential information concerning the Organizer or Participating Companies obtained in connection with participation in the Program, as well as confidential information regarding the Program itself (confidential information covered by this obligation includes in particular know-how, financial, commercial, technical, operational, and public relations data, as well as research, analyses, studies, and plans, alongside all other information except that which is explicitly designated as non-confidential at the time of disclosure or transmission to the Intern);

m) Inform the Organizer of any changes regarding participation in the Program and any obstacles preventing involvement in Program activities;

n) Inform the Organizer of any change in contact details;

o) The Organizer reserves the right to remove a student displaying low engagement from the list of participants at any point during the Program based on the criteria agreed above.

1. Each Student-Participant has the right to:

a) Participate in activities and events organized for Student-Participants as part of the Program;

b) Receive a certificate confirming participation in the Program upon its completion, provided they attended the required number of activities and achieved the minimum participation score.

1. Throughout the Program, each Student-Participant will be individually evaluated regarding both their activity level and achievements in individual projects. Detailed participation assessment rules will be specified separately.

2. Student-Participants join the Program voluntarily and undertake to exercise due diligence and adhere to all safety guidelines communicated by the Organizer and Participating Companies.

3. Student-Participants incur no direct costs and receive no remuneration for participating in the Program.

4. Each Participating Company is obligated to:

a) Contribute to the operational costs of the Program under the terms specified in the Cooperation Agreement;

b) Appoint a point of contact on its side for Program implementation and ensure continuous communication between the Organizer and the Participating Company;

c) Perform factual actions regarding the implementation of activities covered by the Schedule to the extent resulting from the Cooperation Agreement;

d) Fulfill activities agreed upon with the Organizer concerning the implementation of the Schedule;

e) Ensure safe and hygienic working conditions during activities taking place on its premises, in compliance with applicable legal regulations.

1. Each Participating Company has the right to:

a) Provide substantive input into the design of the Program by submitting ideas for events, workshop topics, conferences, panels, etc.;

b) Participate in Stage II recruitment of Student-Participants, provided such right is stipulated in its Cooperation Agreement;

c) Provide mentorship to Student-Participants or involve them in projects conducted on its premises, provided such right is stipulated in its Cooperation Agreement;

d) Display its marketing materials in accordance with the concluded Cooperation Agreement.

1. Neither Participating Companies nor Student-Participants have any rights or obligations regarding subsequent employment resulting from participation in the Program.

2. Obligations of a Supporting University include:

a) Conducting Stage I recruitment of Student-Participants;

b) Verifying application forms and documents submitted by candidates;

c) Informing students about the Program;

d) Supporting the implementation of the Program from a substantive and educational standpoint.

1. The Organizer is obligated to:

a) Prepare the Schedule taking into account, where feasible, feedback from Participating Companies in accordance with the respective Cooperation Agreements;

b) Conduct the recruitment of Supporting Universities;

c) Conduct the recruitment of Participating Companies;

d) Conduct the recruitment of Student-Participants;

e) Manage and operate the TOP Young 100 Program office;

f) Provide ongoing financing for activities related to the execution of the Program;

g) Perform legal and factual actions (services, works, deliveries) within the scope covered by the Schedule.

1. The Organizer reserves the right to remove a Student-Participant from the Program list (resulting in permanent disqualification from further participation) in the event of failure to fulfill the obligations set out in § 5 point 1 of these Terms and Conditions. This decision may be made at any point during the Program and must be preceded by a formal warning issued to the Student-Participant. The Student-Participant reserves the right to appeal the removal decision within 7 days of its delivery by submitting a written explanation.

§ 6 Personal Data

1. The data controller of personal data pursuant to Regulation (EU) 2016/679 of the European Parliament and of the Council is TOP YOUNG 100 FOUNDATION (FUNDACJA TOP YOUNG 100) with its registered seat in Warsaw at ul. Żelazna 51/53, postal code 00-841, REGON: 543822820, NIP: 5273201964, KRS: 0001219309.

§ 7 Final Provisions

1. All information regarding the Program is available on the website: www.topyoung100.pl.

2. The Organizer reserves the right to amend these Terms and Conditions during the course of the Program.

3. In matters not regulated herein, decisions shall be governed by agreements concluded between the Organizer and individual Program participants. For any issues not covered by the aforementioned documents, decisions shall be made by the Organizer.

4. These Terms and Conditions shall enter into force on April 1, 2026.